AI Potential Analysis

Is AI worth it for you? Do the math.

Capture your departments and a handful of key figures — the analysis shows you two things instantly: how much you save and how much additional revenue becomes possible, because the same team handles the routine work far faster with AI and capacity is freed up for growth. Free, no sign-up, all in your browser.

Step 1 · Your key figures

Two key figures for your business

Step 2 · Your departments

Activate whatever applies to you

For each department, the number of employees and the AI automation level are enough (1 = no AI, 10 = 100% automated). The typical use cases are pre-filled. The defaults are deliberately optimistic benchmarks — please adjust them to your reality.

Step 3 · Your result

Your AI potential per year

Two distinct key figures: Savings from all active departments, Growth exclusively from Sales — capped by Procurement and Logistics:

Efficiency gain in euros
€0
Savings potential — capacity you no longer have to pay for on top.
Additional revenue possible
€0
Growth through Sales: AI multiplies the number of quotes and orders (exponentially) — capped by Procurement and Logistics; the weakest link in the revenue chain sets the pace.
Freed-up capacity: 0.0 full-time-equivalent employees per year.
Integration effort (systems) i

Select a system for each department (the field „Which system do you use here?“) to see an assessment here.

Savings sum up the freed-up capacity of all active departments. Growth arises exclusively in Sales and rises exponentially with the automation level: instead of two quotes a day, AI sends a multiple — throughput multiplies. This multiplier is capped by the revenue chain, however: the lowest automation level among Sales, Procurement, and Logistics limits the result, because more orders are useless if procurement or shipping cannot keep up. The integration effort is a separate assessment based on your system landscape. All figures are approximations based on your inputs and are no substitute for a detailed analysis.
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Transparency

How the analysis calculates

No black box — the logic is deliberately transparent. For each department the following applies:

The formula

Freed-up capacity = Employees × Cost/head × (AI automation level − 1) / 9

The AI automation level ranges from 1 (no AI in use, 0% automated) to 10 (fully automated, 100%). A level of 5.5 frees up roughly half of a department's capacity.

The two results

  • Savings (€): the sum of freed-up capacity from all active departments as a cost advantage.
  • Additional revenue (€): arises exclusively from Sales and grows exponentially — AI multiplies the quote/order throughput (level 10 ≈ ×10). The rest of the organization delivers efficiency, but no revenue contribution of its own.
  • This multiplier is capped at the lowest level of the revenue chain (Sales, Procurement, Logistics): more orders are useless if procurement or shipping cannot keep up.
  • All factors are adjustable so the numbers match your reality.

In addition, the system selected for each department (open API, ERP with API, or no system/no API) feeds into a third, separate assessment: the integration effort. It determines how quickly and at what cost we can technically connect — independent of savings and growth.

The number becomes a plan.

Your result is the starting point. In a free potential analysis we go through department by department, prioritize the use cases with the greatest leverage, and show how the implementation runs in a GDPR-compliant way — consulting and implementation from a single source.

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